Template — IT Asset Inventory

This template allows you to centralize, track, and analyze all IT equipment and assets of an organization in order to have a clear view of the fleet, costs, and associated risks.

What is this template for?

Centralize all IT assets (hardware, licenses, equipment)

Track critical assets and their status

Anticipate renewals (warranties, key dates)

Manage costs (licenses, maintenance)

Visualize key indicators for decision-making

What the template contains

The board is structured into several main sections:

An Inventory section

Global view of IT assets

Complete management of inventory (equipment, licenses, etc.)

A Suivi section for critical assets

Identification of sensitive assets

Specific Suivi of critical elements

A Metrics Section

License costs

Maintenance costs

License distribution

Equipment under warranty

A Suivi section for warranties and renewal

Renewal planning

Suivi of warranty end dates

Board structure

Field	Type	Purpose	Example / Format
Asset name	Text	Equipment name	Ready-to-use views Inventory (main view) Complete view of all IT assets Enables global management and updates Suivi of critical assets Filtered view of critical assets Enables quick identification of risks Indicators Automated dashboards: License costs Maintenance costs License distribution Equipment under warranty Useful for IT and financial management Warranty and renewal Suivi Planning-oriented view Allows you to anticipate: equipment renewal warranty expiration How to Get Started (in 10 minutes) Add your assets 1 record per equipment or license Fill in: name, type, user, status Complete key information Dates (purchase, warranty) Costs (licenses, maintenance) Criticality Use the views Track critical assets Analyze costs Anticipate renewals 💡 Best Practices Update assets with each purchase or change Regularly track warranty end dates Use the criticality concept to prioritize Leverage indicators to manage IT costs Limit views to business use cases (IT, finance, ops) Related articles Management Template - Action Plan Project Management - Steering Template Project Portfolio Management Template Project Management Template - Project Weather Strategic Project Portfolio Management Template Was this page helpful? Table of contents Template — IT Asset Inventory What is this template for? What the template contains An Inventory section A Suivi of critical assets section A Metrics section A Suivi of warranties and renewal section Board structure Ready-to-use views Inventory (main view) Suivi of critical assets Indicators Suivi of warranties and renewal How to get started (in 10 minutes) 💡 Best practices Product Home Pricing Solutions Project Management IT Teams Cyber Security Operations Marketing & Sales Product Human Resources Resources Community Copyright © Visiativ Software 2026

Field

Type

Purpose

Example / Format

Asset name

Text

Equipment name

Ready-to-use views

Inventory (main view)

Complete view of all IT assets

Enables global management and updates

Suivi of critical assets

Filtered view of critical assets

Enables quick identification of risks

Indicators

Automated dashboards:
- License costs
- Maintenance costs
- License distribution
- Equipment under warranty

Useful for IT and financial management

Warranty and renewal Suivi

Planning-oriented view

Allows you to anticipate:
- equipment renewal
- warranty expiration

How to Get Started (in 10 minutes)

Add your assets
- 1 record per equipment or license
- Fill in: name, type, user, status

Complete key information
- Dates (purchase, warranty)
- Costs (licenses, maintenance)
- Criticality

Use the views
- Track critical assets
- Analyze costs
- Anticipate renewals

💡 Best Practices

Update assets with each purchase or change

Regularly track warranty end dates

Use the criticality concept to prioritize

Leverage indicators to manage IT costs

Limit views to business use cases (IT, finance, ops)

Was this page helpful?

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